An electronic file can very easily be linked to a document description in the BIBIS Document Organizer, regardless of the type of digital document you wish to describe. The upload functionality makes it possible to import large amounts of data in a user-friendly manner.

• import with the aid of scanning
• import from the E-Finder with the aid of the know-how upload function

Thesaurus

For the disclosure of all your documents, BIBIS Document Organizer offers a powerful thesaurus module that makes it possible to easily assign uniform keywords from an extensive table. The thesaurus can only be modified and maintained by authorized persons.

If you also use the BIBIS Library Management System a thesaurus may be located centrally, which allows both applications to utilize the same thesaurus. This leads to several management advantages as well as a transparant search gateway for the unskilled users.  
 
Routing

Some electronic documents are important to such an extend, that the organization must be certain that specific persons receive them. The routing can be determined by means of classification or the content of the document. That way, electronic documents can be routed in one of two ways:

• Routing using reader lists
• Routing using profiling

Searching
The BIBIS Document Organizer is the ultimate solution for managing and enriching your documents. To make all this valuable information available in a well organized manner through for example the intranet, but moreover to make it easily accessible, the BIBIS E-Finder is the most suitable solution.
The BIBIS E-Finder makes optimal use of the powerful Verity search engine and is also completely based on web technology. Combine this state-of-the-art technology with years of experience and expertise in the area of thesaurus and descriptor based searching in library environments and you have the ultimate mediator for the management of information demand and supply. The E-Finder is capable of processing over 250 different file formats, like word processor files, spreadsheets, Lotus Notes, HTML and PDF files. To save even more time, the digital documents can be searched full-text, indexed and classified. 

Services that you can offer your users with the BIBIS E-Finder include:

• Secured access to business critical information
• Advanced (full-text) search facilities for electronic documents
• Full-text search, online document delivery
• Easily adjustable search and presentation screens
• Simultaneous searching of a variety of catalogs/collections
• ‘Fuzzy’ searching
• Agent server, intelligent classification, Internet spidering
• Personalized interfaces

Square is a Verity OEM-partner. That is why we not only deliver the Verity products as an embedded part of our solutions, but also further develop its functionalities and application.

• Indexing
• Full-text/advanced
• Security
• Presentation

Management & maintenance
It is important that electronic information is well-managed, whether it is stored on your own infrastrucure, or whether it concerns a referral to the Internet. The management and maintenance facilities of the Document Organizer greatly simplify this task. They include a software check for the physical existence of electronic documents and Internet links. A notification is sent to you if any documents or links appear to be missing. In addition, you can use the settings of various security levels to determine who can and may perform which tasks in the back-end section of the Document Organizer.